AAD2024 | 18 - 22 September 2024

Introduction

Technical Guide
 

These Regulations contain the relevant information for all aspects of participation in AFRICA AEROSPACE & DEFENCE, applicable to Exhibitors, their Contractors and Sub-contractors. They become part of the contractual agreement between an Exhibitor and the Organisers as soon as an Application to Exhibit has been accepted by the Organisers and the Exhibitor has been so advised. Please read all sections carefully.

Exhibitors are requested to advise their Contractors to study these Regulations, before providing quotations. If there is anything you do not understand, or further information is required, please contact the Organisers.

The Exhibition Regulations were correct at the time of posting on the website. Exhibitors will be advised of any subsequent amendments or alterations.

The Organisers will continue to make every effort to facilitate the access and work of all concerned. In return, a zero-tolerance policy with regards to vehicle access and parking regulations, the wearing of badges and individual protection, and compliance with hygiene, safety and security measures, will be scrupulously applied at the site during the build-up and exhibition and breakdown periods.

A scale of penalties will be applied in extreme cases of non-compliance with these obligations, ranging from badge withdrawal to the closure of the exhibitor’s stand after a warning has been issued.

AAD’s commitments as a responsible event organiser in terms of quality, respect of environmental conditions and the safety of persons and the site require us all to comply with these rules in every way.

It is the intention of the Organisers to apply the Regulations in a manner which will provide the greatest benefit to all Exhibitors, and we look forward to having your co-operation in making AFRICA AEROSPACE & DEFENCE 2024 an effective showcase for the aerospace and defence industry.

GENERAL INFORMATION, EXHIBITOR SERVICES AND ORDER FORMS

The Order Forms should be completed and returned as required in respect of the relevant supplies and services. Individual forms must be returned by the dates specified thereon, and it should be noted that the conditions stated on the Order Forms constitute part of these Regulations.

Those Authorities and Departments with whom Exhibitors or their Contractors may need to make contact with are listed below.

Africa Aerospace and Defence 2024 is owned by the South African Aerospace, Maritime & Defence Industries Association (AMD), the Armaments Corporation of South Africa SOC Ltd (Armscor) and the Commercial Aviation Association of Southern Africa (CAASA), supported by the Department of Defence (DoD) with responsibility for the arrangements vested as follows:

SERVICE

NAME

TELEPHONE NUMBER

E-MAIL

EXHIBITION DIRECTOR

Nakedi Phasha

+27 (0) 82 544 3339

expodir@aadexpo.co.za

ACTING MARKETING & COMMUNICATION MANAGER

Nakedi Phasha

+27 (0) 82 544 3339

marketingpr@aadexpo.co.za

ACCOUNTS AND FINANCE

Maleisa Santho

+27 (0) 72 567 6095

finance@aadexpo.co.za

ADMINISTRATION

Thando Sithole

+27 (0) 84 840 3214

admn@aadexpo.co.za

FLIGHT DIRECTOR LIAISON

Kev Storie

+27 (0) 82 382 3276

flightdir@aadexpo.co.za


All enquiries regarding the Exhibition should be addressed to:
 
Africa Aerospace and Defence
AFB Waterkloof
4th Street
Centurion
City of Tshwane
South Africa
Tel: +2784 840 3214
e-mail: admin@aadexpo.co.za
website: www.aadexpo.co.za
 

CONTRACTOR EXHIBITION SCHEDULE

28 February 2024

Second 50% payment due, followed by a 10% price increase

30 April 2024

Deadline for submission of Exhibition Application Form: Space bookings for chalets, indoor space, outdoor space and aircraft

29 April 2024

Deadline for registering indirect exhibitors

29 April 2024

Deadline for payment of balance of participation invoice

29 July 2024

Deadline for submission of aircraft participation forms

16 August 2024

Deadline for submission of stand designs

16 August 2024

Deadline for return of Services Forms

16 August 2024

Deadline for submission of badge applications: Services, Contractors and Exhibitors Badges

6 September 2024

Collection of badges and vehicle access disks

7 September 2024

Phase 3 Build-up: Space only stands

7 September 2024

Build-up Hospitality Chalets Build-up outdoor stands

13 September 2024

Construction of custom build stands completed (20h00)

14 September 2024

Aircraft Arrival

14 September 2024

Phase 4 Build-up commences for walk-on stands Flight Display Validation

16 September 2024

Deadline for completion of all stands (20h00)

16 September 2024

Inspection of stands and certification

18 to 20 September 2024

Trade Days

21 to 22 September 2024

General Public Days

22 September 2024

Removal of walk-on stands goods from 18h00 to 20h00 – see rules

23 September 2024

Breakdown Commences (08h00) for all contractors

25 September 2024

Breakdown concludes for Chalet’s contractors at 12h00

27 September 2024

Breakdown concludes for contractors– final clearance